Casper Payroll Tips

Casper Payroll Tips:

Tip 1 - Tax on leave loading
When a holiday timesheet is entered, the "Calculate Loading" checkbox on the second tab indicates whether loading is calculated on that timesheet. If additionally the "Loading timesheet code" is selected on the holiday pay type, it will automatically create a seperate loading timesheet when the timesheet is saved.
The problem is that the original holiday timesheet still has the "Calculate Loading" checkbox selected, so the payrun thinks that original holiday timesheet includes loading as well as the new loading timesheet.
Go to the timesheet and deselect the "Calculate Loading" flag on the original timesheet.

Tip 2 - The reports sort by employee code, I want to sort them by surname. How do I do this ?
The default sort order for reports can be easily changed. Go to the "System Admin->Status and Paygroups" pull-down menu option. On the "Status" tab, click on the blue "Options" page down the bottom of the tab. On the top right there is a "Default report sort order". You can change this to "Surname", and all your reports will sort in name order.
Also, the standard "Report Options" form (which displays when you run reports via the "Reports" option on the main menu) has a "Sorting & Printing" tab. On this tab, you can change the sort order when you run individual reports.

Tip 3 - CASPER on Netware with Windows 98
CASPER errors with an error 52 Bad file if it is run from a mapped network drive.
Change to start in a local drive and have the EXE locally. The INI file needs to be local as well.

Tip 4 - How to Reprint Superannuation Figures
If your super is calculated on gross (not "standard"), then you can run the Employee History By Type report (EMPHISTORYBYTYPE.rpt). This report is under the History classification.
When you run the report, specify a date range, and click on the "Selections" tab. Click on the "History types" checkbox, and put a tick against the pay types that you want to view (eg. Gross). Then click on the "Sorting and Printing" tab, and click on "Detailed".
This will give you a list of the particular history pay types by employee.

Tip 5 - Why would the "Termination C tax differ from ETP tax" message occur in a payrun?
This indicates that a manual tax on a Term C timesheet has been entered, but that tax differs from the Etp Tax figure on the ETP data entry screen. This could occur if you manually changed the timesheet but didnt change the ETP data entry screen.

Tip 6 - How can I get a list of current employees to use in a mail merge list?
In reports there under the Employee report classification there is an Employee Export list
Use the Selections tab when report options are asked to select Active only and then run the report to the screen. Use the export function to create a file for mail merging. The report to the screen has a lot of truncated fields but these fields are exported in full when the export is done.

Tip 7 - What can cause superannuation to be calculated for employees that are below the monthly gross limit?
Oncost Paytypes have a Minimum Monthly Total that can be set to stop the oncost from being calculated unless this gross pay figure is reached. If this is not set then the oncost will be calculated. Th e figure that is checked against this amount is the Month to Date (MTD) figure for this oncost. This figure is reset when an End of Month is performed. If an End of Month is not run then it may calculate the oncost with the MTD amount exceeding the Minimum Monthly Total.

Tip 8 - Can you have Quote Marks in Details?
Generally it isn't advisable to have single or double quotes. These are used in the database languages to enclose text strings, and if it finds both the "enclosing" quotes and the quotes in the field, it could cause problems.

Tip 9 - Why would an employee not get paid there full hours in a payrun?
Check the following items:
- Their standard hours are correct.
- There are no timesheets to reduce their pay.
- Timesheet to be paid have a date in this pay period.
- Their start date is on or before the start of the pay period.

Tip 10 - When adding timesheets for a special pay, the pay cycle description shows the next full pay period. Is this correct?
When the pay cycle description is entered, CASPER does not know the payrun will be a special run. The dates are ignored when you choose a Special Payrun in Payrun.